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JCalendar™ 2008 Feature Overview
   
 JCALENDAR - FEATURES SOLUTION OVERVIEW

SharePoint® Integration

Document Viewing

Autonomous Document Logic

Document Faxing

Export to PDF

Microsoft Outlook Integration

Electronic Filing Functionality

Service Provider Scheduling

Attorney Office Scheduling

Digital Audio Transcript

Filing and Posting Search

Status and Tracking

JMessenger™ IM System

Video Conference Scheduling

Digital Signage Integration

National Background Checks

DMV Record Retrieval

Digital Signature Support

PDA Synchronization Support

RSS Support
 
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Product FAQs
Product Technologies
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Watch Justice Files featuring JCalendar [video]
 


 

JCalendar -  The Comprehensive Judicial Web Portal

We  believe that for a web portal to be effective, it must draw its users, for purposes of collecting data, to its interface on a consistent basis. With this in mind, we believe that JCalendar is the prime hub of that portal. It provides the necessary functionality to facilitate the daily needs of collaborative scheduling, for all stakeholders of the Judiciary.  Scheduling is the one function that all stakeholders must perform on almost a daily basis. 

JCalendar is an interactive web and LAN based workflow management tool, developed by Softworks Solutions, Inc.  It was produced in response to this growing need, which is in high demand and small supply across the Judicial system, throughout the United States.  This .Net application provides the ability to connect the many facets of the judiciary through administering of schedules and other information, on behalf of internal resources such as Judges and Magistrates. It then provides attorneys and other authorized stakeholders interactive access to the Judicial calendars, data, and other resources associated with the Court.  JCalendar provides the Court with the integrated tools needed to quickly retrieve, create, and respond to scheduling needs, while then managing the workflow of the courtroom. This system provides the capability for stakeholders to schedule hearings and appointments, file electronic documents, book independent services such as court reporters, interpreters, mediators, medical services and other external services required by the Court.  JCalendar enables the Court to extend a robust, comprehensive portal to the legal community and all other authorized stakeholders. 

Integration

We believe that to create an effective and successful enterprise solution, you must leverage existing technologies where applicable and practical. Our product line is built on the Microsoft .NET framework and utilizes industry standard technologies throughout its business layers.  JCalendar is a full featured workflow management system, with scheduling at its core.  It connects many existing technologies, through its SOAP based web services, giving the Court a seamless interface to all of its existing and future technology needs.  Softworks’ primary function is to integrate viable, existing technologies into its workflow portal.

Technical Specifications

The JCalendar product line is built on the Microsoft.Net framework and utilizes a Microsoft SQL 2000/2005 database.  Softworks designed the solution to also accommodate other OLEDB compliant data-sources, such as Oracle and Sybase. The optimum implementation of the system requires a database server (or cluster, depending on the size of the enterprise) as well as a separate web server (or farm). The database and web servers reside in a secure, Court controlled, LAN environment, with redundant external servers to accommodate load-balancing and fail-over and are hosted in remote locations.

Once JCalendar is installed and remote calendaring is initiated, the Court can expect a 50% to 60% reduction in phone calls to the Judge's Assistant.  When there is a technical question, regarding JCalendar, Court users can call the Softworks helpdesk and they are immediately walked through the issue so the Court is free from establishing a support staff and is able to focus on their primary role of administering justice.

This innovative solution is a web-based judicial workflow management system that connects the various stakeholders in the legal community through one integrated internet application. JCalendar provides the courthouse with the ability to administer schedules for both internal resources (such as judges, magistrates etc.) while opening their schedules to registered users (such as attorneys) via the internet.  This technology connects various users from attorneys, court reporting firms, audio visual support companies, court interpreters, mediators and the court. It gives everyone in the judicial system process the freedom to schedule at anytime, based on their specific needs and requirements.

Originally created as a scheduling tool for the judicial system, JCalendar is built around the needs of the Judge and the Judges Assistant; offering unparalleled access to case information and simplifying the scheduling process.

Now expanded to offer multiple services to users including: digital court reporting integration with remote access to the audio record and online transcription ordering,  JCourier™ services for e-filing with secure electronic delivery of documents, and full scheduling services for attorneys, court reporters, mediators, audio visual service companies, facilities and process servers. JCalendar enables attorneys to have the ability to schedule not only with the Court but also all legal related services.  Attorneys can schedule court reporters, audio visual services, mediators, and other legal services online.  This one stop location for all legal needs encourages the use of electronic calendaring for the Court.  This unified approach reduces the cost to the court by reducing phone calls and it moves the burden of data entry from the court to the law firm.

Detailed Scheduling Information

Judges and JA’s are able to schedule in JCalendar through easy to use interfaces that are custom designed for the judicial workflow.  Detailed data about each resource’s schedule is stored based on that resource.  An administrator is able to create a resource, create a schedule for that resource, and then create rules pertaining to that schedule created.  For instance, a judicial assistant needs to create a schedule for a judge.  In the JCalendar system, the JA would create a resource and after creating the resource, the system will automatically create a generic schedule for that judge or courtroom.  The JA then has the ability to go into the administration functions and modify the general schedule for the judge to specify the actual days and times that are available for scheduling.  These rules are immediately applied to the external schedule that the attorneys on the internet site will see.